Productivity is one of the keywords of a manager’s job. Worker productivity is usually debated in managerial articles and workshops. How can we increase employee productiveness without endangering profitability? How will augmenting productivity impact employee morale? What’s the real cost of higher productivity?
These are all significant questions, but one question we rarely ask is how can we improve our own productivity? If our aim is to inspire staff to be more productive then should we not first attempt to improve our own daily production levels? After all a disorganised manager is not an inspiring manager.
The problem is in our already busy schedules where do we look to be find methods of being more productive? Below is our 3 tips for being a more productive chief :
1. Time Management is about prioritising, delegating and organising. We must manage ourselves so as to know and achieve what’s possible in the work hours we have. It is easy to fall into a trap during slow work days and develop bad time wasting work habits which flow over into top times. For example slow days are good days to catch up on your personal emails or multitask with instant messaging while working but during peak times we seldom think to disconnect our talk programs or desist from checking our mails. Try disconnecting all nonessential web or communication devices for 2 hours and see how much additional work you get done.
2. The telephone can be a time saver and a superb time waster. Firstly start by screening your calls. This might be thru your helper or through caller ID. Give your aid an inventory of necessary calls you are waiting on or the names of people you really must take calls from and tell them to take messages or deal with them as they think fit. This could fill some of you with the dread of missing that important call but the majority understand the necessity to leave a message and if you have been waiting on a call for such a long time that it is holding you up, go on and call them back. If you’re leaving a message for somebody let them know the most suitable time they can call you back or schedule a time to call again. It’s best to be brief and direct on the telephone.
3. Prioritise jobs each day. While a boss must have room for flexibleness it’s good to begin the day with an idea of what the most vital jobs of the day will be. Do not schedule every minute of each day or else you will end up working to keep on course. A loose list of things which you want to attain and an order of attack. Try doing similar jobs together, for example, do all you emails at one previous point and you will save time opening and closing programs. Also try doing your worst job of the day first then you won’t spend all day procrastinating and dreading beginning work.
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